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By-Laws of the
International Egg Art Guild
I. NAME
The name of this non-profit organization shall be the
International Egg Art Guild, referred to as I.E.A.G.
II. PURPOSE
The International Egg Art Guild is organized for educational
purposes, including promotion of the art of egg decorating, raising the quality
of the art to the highest level, and development of interest in the art through
education, exhibition and sharing.
III. MEMBERSHIP
Membership shall be open to all artists, collectors, or persons
interested in furthering the purposes of the International Egg Art Guild.
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All members in good standing shall have the right to hold
office, attend annual meetings, make motions and vote.
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All members shall receive the Guild's official publications
(Newsletter) and be encouraged to attend the annual meeting.
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All members shall fall under the regulations of the By-Laws of
the International Egg Art Guild.
IV. OFFICERS
The elected officer of this Guild shall be the President, who in
turn will appoint the Executive Board, consisting of a 1st Vice President,
Corresponding Secretary, Recording Secretary, Treasurer, Historian, Membership
Chairman, Ways and Means Chairman and Newsletter Editor.
V. ELECTIONS
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The Nomination Committee shall be appointed by the Executive
Board during the second (2nd) year of office of the current Board for the
purpose of nominating the next President.
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All voting for the office of President shall be by written
ballot mailed to the officer designated by the President to receive them, in
time to arrive in said officer's hands seven (7) days before the annual
meeting. The members of the Executive Board shall be the tellers who count the
ballots and determine the results according to the majority of ballots
received.
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The official ballot shall be included in the Newsletter that
is mailed at least three (3) months before the date of the annual meeting.
VI. VACANCY IN OFFICE
In the event of a vacancy of any office caused by illness,
resignation or death, the office shall be filled by appointment by the President
with approval of the Board, except in the case of the President, in which case
the 1st Vice President shall automatically fill the office for the unexpired
term and appoint a new 1st Vice President.
VII. DUTIES OF THE OFFICERS
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The President shall preside over executive and general
meetings, coordinate the activities of such groups, appoint committees as
needed, guide the Executive Board in the preparation of an annual budget for
publication, lead the Executive Board in arranging for an annual audit of the
Treasurer's books of account, receive a report of the audit findings, and be a
member of all committees except the Nomination Committee.
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The President is authorized to attend three (3) egg shows or
less per year at I.E.A.G. expense, depending on the sufficiency of I.E.A.G.
funds to pay for such attendance.
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Presidential travel expenses to be borne by the I.E.A.G.
shall consist of ALL necessary travel expenses pre-approved by the Board.
(Sep 1991)
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The 1st Vice President shall serve in the absence of the
President and perform any duties as appointed by the President.
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The 2nd Vice President shall assist the President if the 1st
Vice President is unable to do so. She/he shall serve as Special Events and
Convention Chairman in charge of booking demonstrations and special events at
the annual meeting or as needed throughout the year.
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The Correspondence Secretary shall handle all secretarial
duties as may be deemed necessary as well as those assigned by the President.
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The Recording Secretary shall keep accurate reports of all
regular meetings and of executive meetings.
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The Treasurer shall handle all funds, collect dues, and pay
bills approved by the Executive Board, furnish a written report to the
membership in each issue of the Newsletter and at the annual meeting, and
prepare a draft of the annual budget for the Executive Board.
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The Historian shall keep all records of historical interest
pertaining to the International Egg Art Guild and shall keep a Guild
scrapbook.
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The Membership Chairman shall send all new members membership
cards, a copy of the By-Laws, a copy of the current Newsletter, and report new
members to the Treasurer and Newsletter Editor.
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The Newsletter Editor shall be responsible for obtaining news
and sending a quarterly Newsletter to all members of the International Egg Art
Guild.
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The Ways and Means Chairman shall be in charge of all
money-making projects.
VIII. EXECUTIVE BOARD
The Executive Board shall consist of the President, appointed
officers, and the current Past President.
IX. MEETINGS
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The Executive Board shall hold meetings as necessary to
conduct the business of the Guild.
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An Annual Meeting shall be held at such time and place as may
be designated by the Executive Board.
X. AGENDA
The agenda shall include the reports of the Executive Board and
Committees, programs of interest to the membership in addition to the regular
business, election and installation of the President in the appropriate year.
XI. DUES
Dues shall be set by the Executive Board and shall be on an
annual basis. Membership will start upon the day of receipt of the membership
dues. No back issues of Newsletters will be sent. If a current member does not
renew by deadline, he/she will not receive the current Newsletter. The
Newsletter will be received only by members in good standing.
XII. PARLIAMENTARY AUTHORITY
The Parliamentary Authority of the Guild shall be "Robert's
Rules of Order, Newly Revised" for all matters of procedure except where they
conflict with the provisions covered by the By-Laws of the International Egg Art
Guild.
XIII. AMENDMENTS
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The By-Laws can only be amended by a vote of the entire
membership. All changes must be printed in the Newsletter twice, the second
printing to contain a voting ballot to be mailed to the Board. Majority of all
votes received will determine the Amendment.
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All monies, audited treasury books, records and pertinent
files are to be turned over to the new Board at the time of the President's
installation.
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Masters Program monies are to be kept separate from the Guild
Membership monies. The Masters Program must be self-supporting.
XIV. DISSOLUTION
Upon dissolution of this Guild, the Executive Board shall pay
out or make provisions for the distribution of all the assets of the Guild,
exclusively for the purposes of the Guild, in such manner, or to such
organization or organizations organized and operated exclusively for educational
purposes (e.g. to a public library for the purchase of Eggshell Art books), as
shall at the time qualify as an exempt organization under Section 501(c)(3) of
the Internal Revenue Code of 1954 (or corresponding provision of any future
United States Internal Revenue Law) as the Executive Board shall determine. Any
such assets not so disposed of shall be disposed of by the Court of Common Pleas
of the County in which the principal officer of the Guild is then located,
exclusively for such purposes or to such organization or organizations which
said Court shall determine, and organized and operated exclusively for such
purposes.
XV. CHAPTERS
Clubs are eligible to become Chapters of the International Egg
Art Guild if 100% of their members hold membership in the I.E.A.G.
STANDING RULES ADOPTED INTO THE I.E.A.G. BY-LAWS, STATING:
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The official stationary shall be 8 1/2" x 11" plain white
paper, with the I.E.A.G. logo, printed in black, in the upper left hand
corner.
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The official pin shall be Green and White with the I.E.A.G.
logo.
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A standard budget shall be drawn up by the Executive Officers.
This budget shall include amounts to be spent by the Regional Directors and
committees for yearly expenditures. Any monies necessary beyond the budget
must be approved by the Executive Board.
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By-Law revisions shall be dated on each page.
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All supply vendors or dealers not members of the I.E.A.G. will
not be listed in the Source List of the I.E.A.G. Newsletter.
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All travel expenses of the President shall be published in the
following I.E.A.G. Newsletter.
REV. October, 1994
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